The PROBUS CLUB of WESTON-SUPER-MARE CONSTITUTION RULES
The Club shall be called the Probus Club of Weston-Super-Mare.
Its objective shall be to foster social fellowship between members.
The Club shall be non-party political and non-sectarian, nor shall it be used directly in fund raising activities except that the Chairman, during his year of office may, at his discretion, elect to name a charity of his choice to be a once only beneﬁciary of the Club by means of a donation from Club funds not exceeding £25.00 and from members, honorary life members, and honorary Vice Presidents by voluntary donations placed in a sealed box displayed on a separate table in the meeting hall during the two meetings in May and the first in June.
There shall be no advertising display and propaganda which could cause offence to members.
Membership shall be open to retired professional and business men resident in Weston-Super-Mare and surrounding districts.
Membership shall not exceed seventy, and members will be expected to attend a minimum of 60% of the meetings each year.
Any member who fails to meet the criteria of 60% shall be liable to be excluded from the Club if, in the opinion of the Committee, such default is without reasonable cause after having taken all matters into consideration.
An applicant for membership shall be nominated by two members who must each be of at least two years standing. The waiting list for membership shall be limited to three names. When a vacancy occurs, the earliest dated applicant will be interviewed by two past Chairmen regarding suitability and so advise the Committee. An approved applicant becomes a temporary member without voting rights until formal acceptance by the Committee.
There shall not be more than three temporary members.
HONORARY LIFE MEMBERSHIP (HLM)
Members who due to prolonged ill health, or his wife‘s ill health, who cannot meet the attendance requirement for membership shall be considered by the Committee for HLM. HLMs will not be required to pay annual subscriptions, they shall have permanent invitations to attend meetings and social events as they are so able, at cost. They will not have voting rights.
The Club shall run from lst December to 30th November.
There shall be a Life President.
The Committee shall be empowered to recommend a member for this appointment for approval by the membership.
Members on attaining their 90th birthday will become Honorary Vice
Presidents with full voting rights. They will not be required to pay annual
subscriptions or meeting fees.
The Committee shall comprise of a Chairman, Vice Chairman, Hon. Secretary, Hon. Treasurer and eight members who will manage the affairs of the Club. Four of these shall be a quorum.
The Officers and Committee will be elected at the AGM. The Chairman will serve a two year term and then retire. In the period preceding his election the incoming Chairman will serve a minimum period of one year as Vice Chairman, at the conclusion of which he will be elected Chairman.
The Hon. Secretary and the Hon. Treasurer shall retire annually but be eligible for re-election. Other members shall be eligible to serve for two consecutive years if re-elected. The Committee shall have powers to co-opt.
An Annual General Meeting shall he held on the first meeting in January.
Extraordinary General Meetings may be called during the year, either by the Committee or by written request of not less than ten members. Notice of such special meetings will be given by the Chairman or his deputy at meetings, giving not less than two meetings notice, and explaining the reasons for such a meeting.
Voting at all meetings shall be by show of hands or ballot, if so desired. In the event of an equal division of votes, the Chairman shall have a second or casting vote.
The annual subscription and the fee payable at each meeting shall be determined at the Annual General Meeting. Subscriptions must be paid not later than 28th February in each year. Those becoming members between 1st December and 31st May will pay the full subscription and between 1st June and 30th November half subscription. Temporary members will pay meeting fee.
Any member whose subscription is unpaid for one year, shall be liable to be excluded from the Club if, in the opinion of the Committee, such default is without reasonable cause after taking all matters into consideration
Social meetings will normally take place between 10.30am and 12.00 noon on the first and third Thursday of each month and will usually consist of a talk and discussion by speakers arranged by the Committee. These meetings will take place December to end of June and September to end of November.
The Committee shall be empowered to arrange additional activities at which all grades of members and their wives may attend at cost. Widows of former members may be invited as guests or at cost. The outline programmes of these activities shall be submitted for approval at the AGM.
An Income and Expenditure Account for the period 1st December to 30th November annually shall be prepared by the Honorary Treasurer and presented for adoption at the Annual General Meeting.
Cheques drawn on the Club shall be signed by any two from the Chairman, Vice Chairman, Hon. Treasurer or Hon. Secretary.
An Auditor will be appointed annually.
In the event of the winding up of the Club, the property and assets of every kind shall be donated to the Rotary Club of Weston-Super-Mare.
MODIFICATION OF RULES
These rules may be added to or altered only by a majority vote at an Annual General Meeting or an Extraordinary General Meeting called by the Committee.
10th Revision - AGM 5th January 2012